I am currently looking for a permanent position as an Administrative Asst./ Office Manager / Executive Asst.
I'm also a dedicated, loyal, and hardworking individual. I aim to contribute to an organization’s success through consistent performance, professionalism, and a willingness to learn and grow. (Very quick learner!)
Please see my resume below for your reference, and feel free to contact me for any additional information you may require.
• Prepare, process, and file contracts, proposals, permits, work orders, and project documents.
• Track project deadlines, permit statuses, inspections, and delivery schedules.
• Handle accounts payable: enter bills, match receipts, and manage vendor balances.
• Manage accounts receivable: create invoices, send billings, and follow up on outstanding payments.
• Reconcile bank accounts, credit cards, and vendor statements.
• Open communication with clients, vendors, and subcontractors.
• Schedule meetings, inspections, jobsite visits, and appointments for the owner or project staff.
HOME EFFICIENCY EXPERTS. (Ronkonkoma, N.Y.)
Administrative Assistant / Finance Manager
• Forecasted labor and material costs for scheduled projects by strategizing with vendors and balancing amount owed vs. upcoming payments to ensure the company was profiting in a timely fashion.
• Accomplished multiple tasks within established timeframes including scheduling the installers and sales team’s daily routes throughout the day
• Developed and maintained relationships with customers, loan companies, and suppliers
• Worked with utility companies to obtain maximum rebates available for each customer
• Updated & reconciled Quickbooks business and personal accounts for the owner’s daily.
• Processed invoices and managed office-related budgets and expenses
• Overseeing and multi-tasking administrative functionality, ensuring smooth communication between all departments.
• Streamlined steps in order to obtain financial approval for customers loan approvals.
• Reconciled business & personal accounts, updating daily.
• In charge of collecting all incoming finances as well as approving any payments due
• Handled incoming calls, inquiries, & hundreds of daily emails, ensuring timely responses
NEXUS SOLAR (Camarillo, C.A.)
Office Management / Finance Manager
• Maintained records and submitted operational reports
• Oversaw every aspect of operations: (Managing the owner’s personal and business accounts, managing the differing loan officers requirements for financial steps of approval, managed all aspects of administrative and personnel needs, checked the engineering plans and electrical diagrams to ensure they were drafted correctly, coordinated all of the sales teams payments ensuring that they had completed everything asked of them for customers final financial approval, oversaw the installers and made sure they had all required tools / equipment for the job.)
• Handled large sums of transactions and loan disbursements personally
• In charge of all interconnections with the utility companies.
• Made sure team management / spreadsheets / immediate jobs on the boards were updated meticulously to ensure everyone was always on the same page.
• Taught the use of Quickbooks and put in charge of all finances for the company.
Principals only. Recruiters, please don't contact this poster.