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Seeking administrative position. (Professional inquiries only please) (Ventura)
education completed:
some college
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show contact info . Ventura, CA 93004.
PROFESSIONAL SUMMARY:
Dynamic and irreplaceable Administrative & Finance Professional with 10+ years of proven success keeping offices running flawlessly under pressure. Excel at juggling high-volume communications, complex scheduling, full-cycle financials, and regulatory coordination while delivering zero-error accuracy and measurable profitability. Trusted as the "go-to" person who single-handedly streamlines chaos into smooth, efficient systems, builds unbreakable stakeholder relationships, and ensures every deadline is met. Ready to bring immediate value, reliability, and calm leadership to your office team.
PROFESSIONAL EXPERIENCE:
Administrative Assistant / Finance Manager, Seacliff Construction.
•Served as the central hub for all communications, expertly managing phones, emails, and relationships with clients, vendors, and subcontractors to keep projects moving seamlessly.
•Single-handedly prepared, processed, and organized all contracts, proposals, permits, and critical project documents while tracking every deadline and inspection.
•Owned full-cycle financial operations: entered bills, created invoices, chased collections, and reconciled bank accounts, credit cards, and vendor statements with absolute precision.
•Became the indispensable point of contact who ensured nothing fell through the cracks, saving time and preventing costly delays.
Administrative / Finance Manager & Permit Coordinator, Leviathan Solar.
•Coordinated all permit and compliance documentation from start to finish, securing fast approvals and keeping projects on track.
•Personally managed incoming client payments, outgoing team commissions, and complex financing requirements across multiple lenders.
•Built and maintained strong partnerships with utility companies and external agencies to guarantee smooth approvals and resolutions.
•Led weekly team alignment meetings and real-time system updates, becoming the glue that kept every department perfectly synchronized.
Administrative Assistant / Finance Manager, Home Efficiency Experts.
•Forecasted labor and material costs while balancing payables against receivables, consistently protecting company profitability and cash flow.
•Masterfully scheduled daily routes and priorities for installers and sales teams while handling dozens of competing deadlines without missing a beat.
•Strengthened key relationships with customers, loan providers, and suppliers to maximize rebates and ensure repeat business.
•Maintained flawless daily QuickBooks reconciliations for both business and personal accounts, giving the owner complete peace of mind.
Administrative Assistant / Finance Manager, Greenleaf Solar.
•Streamlined loan approval processes and office budgeting, dramatically speeding up customer financing and internal operations.
•Oversaw all administrative functions and inter-departmental communication to keep the entire office running like a well-oiled machine.
•Handled hundreds of daily calls and emails with professional speed and warmth, turning inquiries into satisfied clients.
•Took full ownership of incoming funds and outgoing payments, becoming the trusted gatekeeper of company finances.
Office Manager / Finance Manager, Nexus Solar.
•Trusted with complete operational oversight: managed owner's personal and business accounts, reviewed technical documents, coordinated sales team payments, and supported field teams with tools and equipment.
•Handled large financial transactions and loan disbursements personally while maintaining meticulous records and reports.
•Updated team spreadsheets and job boards in real time, elevating the entire company's financial accuracy and efficiency.
•Became the irreplaceable backbone of the office — the one person everyone relied on to keep operations profitable and stress-free.
CORE STRENGTHS:
Full-cycle Accounts Payable/Receivable, invoicing & collections
High-volume phone, email & client/vendor communications
Cost forecasting, budgeting & profitability optimization
Relationship-building with clients, suppliers & external partners
Microsoft Office & spreadsheet mastery
Complex scheduling, deadline tracking & multi-team coordination
Document preparation, filing & regulatory compliance
QuickBooks administrator (daily business + personal reconciliations)
Office operations oversight & process streamlining
CUSTOMER SERVICE EXPERIENCE:
Croissants Bistro & Bakery, Barista / Baker / Cashier/ Server.
Delivered exceptional service and high-quality products in a fast-paced environment while managing production schedules and inventory.
Finn McCools Food & Spirits, Waitress / Barback.
Provided warm, attentive service to multiple tables simultaneously, built loyal customer relationships, and resolved issues instantly.
EDUCATION: Ventura College, Oxnard College.
VOLUNTEER WORK:
Pax Christi Hospitality Center, Save-A-Pet Animal Rescue Center.
CAREGIVING EXPERIENCE:
Provided compassionate, reliable in-home care for clients in California and New York (details available upon request).
- Principals only. Recruiters, please don't contact this poster.